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Accounts Payable
Outsourced accounts payable that protects your cash and your reputation
From the moment an invoice arrives to the day it clears, AGP manages the full accounts payable cycle for your firm and its clients — building accurate records, stronger vendor relationships and a back office that never misses a payment window.
Overview
A complete AP function, run by people who do it every day
Our accounts payable specialists take ownership of the entire payables cycle — receiving, coding and verifying invoices, matching them against purchase orders, resolving disputes and releasing approved payments on schedule. You keep full visibility and control; we carry the workload.
Because our team can extend coverage into your after-hours and peak periods, work keeps moving even when your office is closed — invoices are processed overnight and ready for review when you log in. Firms typically see operating costs on the function fall by up to 50%, while accuracy improves rather than slips, thanks to standardised checks and layered review.
- Full-cycle ownership Receipt, coding, verification, matching, approval routing and payment, all handled end to end.
- Catch costly errors Disciplined review surfaces duplicate payments, pricing mismatches and miscoded entries before money leaves the account.
- Smarter working capital Workflow automation and disciplined scheduling help you time payments to protect cash flow.
- Built around you Customised processes and approval rules that mirror how your firm already works.
50%
Up to, lower AP cost*
3-way
Invoice / PO / receipt match
0
Duplicate-payment tolerance
24/7
After-hours coverage
* Indicative, industry-typical savings. Replace with your firm's verified figures before going live.
Why choose AGP
Payables support you can hand off with confidence
Add accounts payable to your service portfolio and take on more client work — without adding headcount, software licences or office space.
Customised solutions
We map our process to your approval hierarchy, coding rules and reporting cadence — not the other way around.
Affordable pricing
Reasonable, transparent rates with flexible engagement models, so you only pay for the capacity you actually use.
11th-hour support
When peak season or a last-minute payment run hits, our team scales up to clear the backlog and keep vendors paid on time.
Scope of work
What our AP outsourcing includes
A practical, end-to-end scope covering the routine and the exception work that keeps a payables function clean and audit-ready.
- Sales-tax, AP ledger & debit-memo processing Monthly handling of sales-tax entries, accounts payable ledger upkeep and debit-memo processing kept current and reconciled.
- Audit & reconciliation of scanned invoices Every scanned AP invoice reviewed, validated and reconciled against the ledger to catch gaps before they reach your books.
- Invoice-to-PO matching Three-way matching of invoices against purchase orders and goods received, so only verified, authorised amounts are ever paid.
- Dedicated supplier helpdesk A single point of contact for vendor queries on payment status, remittances and account balances — handled promptly and professionally.
- Purchasing-card tracking P-card transactions captured, coded and reconciled to statements, with exceptions flagged for your review.
- Disputed-invoice & supplier-ledger management A structured database for disputed invoices and supplier ledgers that keeps every conversation, credit and resolution on record.
FAQ
Frequently asked questions
What is accounts payable?
Accounts payable is the money your business owes to suppliers and vendors for goods or services received but not yet paid for. It sits as a short-term liability on the balance sheet and represents the outflow side of your day-to-day finances — every invoice, credit and payment that needs to be tracked, verified and settled on time.
Can accounts payable be outsourced?
Yes. Accounts payable is one of the most commonly outsourced finance functions because it is rule-based, high-volume and well suited to a dedicated offshore team. AGP can run the whole cycle for you — invoice capture, coding, matching, approvals and payment preparation — while your firm retains final sign-off and full visibility throughout.
What does a good accounts payable process look like?
A strong AP process is documented, consistent and built on checks that run the same way every time: invoices are captured and coded accurately, matched against purchase orders and receipts, routed for the right approvals, and scheduled so payments are neither late nor early. It prevents duplicates and errors, keeps a clear audit trail, and gives you reliable reporting on what is owed and when.
What are the benefits of outsourcing accounts payable?
Outsourcing AP lowers operating cost — often by up to 50% on the function — while improving accuracy through standardised review. It removes the burden of hiring and training, gives you after-hours and peak-season capacity, strengthens vendor relationships through prompt, professional handling, and lets your firm add payables to its service portfolio without growing headcount.
What are the four functions of accounts payable?
Broadly, AP covers four areas: capturing and verifying supplier invoices; matching those invoices to purchase orders and receipts; obtaining the correct internal approvals; and executing and recording payment. Underpinning all four is vendor management — maintaining accurate supplier records, resolving disputes and keeping the ledger reconciled.
What is the main objective of accounts payable processing?
The core objective is to make sure every legitimate obligation is paid accurately, on time and only once — no duplicates, no overpayments and no missed deadlines. Done well, AP processing protects working capital, preserves supplier trust and keeps the financial records clean and ready for audit.
What are the four steps of the accounts payable cycle?
The cycle typically runs in four steps: receive and record the invoice; verify and match it against the purchase order and goods received; route it for approval against your authorisation rules; then schedule, release and record the payment. Each step leaves a documented trail, so nothing is paid without being checked first.
Should you outsource accounts payable?
If payables are consuming time your team would rather spend on advisory or client work — or if busy-season volume is hard to staff — outsourcing is usually worth it. Beyond freeing capacity, a well-run AP function lets you manage days payable outstanding (DPO) more deliberately and can cut the cost of running the function by up to 50%. We are happy to walk through your current process and show you where the savings would come from.
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Ready to hand off your accounts payable?
Let's look at your current payables workflow together and map out a faster, leaner, more accurate way to run it. Book a free consultation and see how much capacity AGP can give back to your team.